How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
We are seeking temporary purchasing & personnel assistance for the next 3 to 4 months.
Our current Purchasing Clerk has accepted an exciting new position in Information Technology, and we are seeking a temporary purchasing clerk while we post and fill the regular position.
Candidates for this temporary position must excel in the following key skills: organization, attention to detail, ability to problem-solve, comfort working in a transaction-based role, ability to communicate consistently, effective follow-through, and excellent customer service.
The successful candidate will work in a fast-paced environment, working with faculty and staff from across the Department, University, and external stakeholders.
This position will report directly to the Administrative Manager.
Who We Are
The Department of Human Genetics (DHG) is one of nine basic science departments in the Medical School with primary missions of teaching and research devoted to advancing the fields of genetics and genomics to further our understanding of biology and human disease.
Responsibilities*
Procurement
- Serve as the primary contact for all purchasing activity and communications in the Department. In FY2024 we placed over 4,000 orders.
- Review and submit orders requests for both the Department of Human Genetics and the Molecular Neuroscience Institute (MNI) using M-Marketsite, Requisition/Purchase Order, and P-Card, as appropriate in compliance with University purchasing guidelines. Assist with sole-source justifications and obtain approvals as necessary for orders over $5,000.
- Proactively research purchasing issues, including: follow-up on orders not yet delivered, rescheduled deliveries, cancelled orders, lost orders, and other issues.
- Run reports and send monthly email reminders about orders not yet marked as received.
- Maintain the list of those able to request orders in the Department, and submit requests for system access, as appropriate, to the Administrative Manager.
- Attend and provide updates at the quarterly Lab Managers Meetings.
- Prepare and submit expenses for reimbursement, reconcile P-card charges, and follow-up on any discrepancies.
- Maintain and organize inventory in the kitchen, copy room, and break room, and maintain Department copier.
- Other duties as assigned.
Personnel Support
- Serve as the Department timekeeper, including: sending out reminders to submit timesheets, running reports about time not submitted or approved and following-up.
Finance
- Complete deposits for the Department, as instructed by the Administrative Manager.
- Request expense details and responses from Admin Team members for SOA Reconciliation activities for the Department.
Facilities
- Submit general fund facility work-order requests for repairs and follow-up on the status of these work orders.
General Front Office Support
- Serve as one of the contacts in the front office for shared responsibilities, including: answering phones, accepting packages, greeting visitors, opening and closing the office, conference room scheduling, and mail distribution.
Required Qualifications*
- High school degree, or equivalent, supplemented by some course work in bookkeeping, accounting, business administration, or human resources.
- Minimum of 2 years of experience working in an office setting performing clerical duties.
- Demonstrated computer skills, with experience using Outlook, Excel, and Google Workspace, and the willingness to learn new software is necessary.
- Able to take direction from several different people and coordinate with multiple offices around the University.
- Exceptional organizational skills, accuracy, attention to detail, and follow-up.
- Ability to work independently and effectively, and also work collaboratively in teams.
- Flexibility, positive attitude, exceptional work ethic, and excellent oral and written communication skills are essential for success.
- Demonstrated ability to work effectively with stakeholders from a wide variety of backgrounds with a commitment to a safe working environment for all members of our community.
Desired Qualifications*
- Experience creating requisitions and purchasing
- Experience using the University's Emburse Expense Management System, M-Marketsite, and eProcurement systems
- Considerable knowledge of University travel, procurement, and reimbursement policies and procedures.
Work Locations
We are seeking an enthusiastic and dedicated Temporary Purchasing Assistant to join our team at our Ann Arbor Medical School offices working fully on-site.
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
We are seeking to rapidly fill this position. Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
