Overview

Pharmaceutical Research and Manufacturers of America (PhRMA) is seeking a Temporary Administrative Assistant for the PhRMA State Advocacy department.  This is a full-time, temporary position and based in Washington, DC. 

The Temporary Administrative Assistant will:

• Complete and submit expense reports for four team members
  • Assist with weekly virtual and monthly in-person company meeting preparation
• Schedule and coordinate departmental meetings and teleconferences, including securing conference rooms and working with IT staff to ensure effective audio/visual connections
• Arrange for external visitors, including building access, welcoming guests at reception and escorting to meetings
• Support membership database management
• Update contact sheet as needed
• Assist with PowerPoint presentations
  • Assist in preparing contracts processing invoices 
  • Back up other administrative team members as needed
  • Manage calendar appointments as needed
• Perform other duties as assigned

Key Success Factors 
PhRMA seeks a proactive, confident and action-oriented individual who is passionate about contributing to the health care challenges we face today.  Key success factors for this role include a strong sense of team and collaborative focus.  The preferred candidate will bring a strong level of flexibility and resiliency, and be an organized, detail-oriented self-starter.   Demonstrated consensus building, decision-making and interpersonal skills are essential.  This is a visible, fast-paced position that is both internally and externally facing.   Accordingly, the successful candidate should be adaptable; able to reprioritize and shift gears quickly between multiple tasks; able to anticipate needs of others; comfortable in a high-pressure environment; and diplomatic, positive, responsive, and mature.  

Professional Experience / Requirements

• High School Diploma required; some college education or bachelor’s degree preferred
• A minimum of 3+ years assisting a senior level executive preferably in a legal environment and/or in an environment requiring the handling of confidential information and documents
• Excellent communications skills, both verbal and written, including good editing skills
• Strong interpersonal skills, diplomacy and ability to work as a member of a team
• Excellent organizational skills with the ability to handle multiple tasks simultaneously
• Ability to work well under pressure
• Strong computer skills should include Microsoft Office (Word, Excel, PowerPoint, etc.) web, and database management
• Previous experience working with financial administrative tasks, such as financial reports and processing invoices
• Ability to work independently as well as lead and assist other support staff while exercising good judgment
• Ability to do basic research

Potential Salary

• $56,700 - $76,400 per annum. Salary is commensurate with experience and other compensable factors.

Who we are  
  The Pharmaceutical Research and Manufacturers of America (PhRMA) represents the country’s leading innovative biopharmaceutical research companies, which are laser focused on developing innovative medicines that transform lives and create a healthier world. Together, we are fighting for solutions to ensure patients can access and afford medicines that prevent, treat and cure disease. Over the last decade, PhRMA member companies have invested more than $800 billion in the search for new treatments and cures, and they support nearly five million jobs in the United States.  

Connect with PhRMA
 For information on how innovative medicines save lives, please visit:
www.PhRMA.org
www.Innovation.org
www.MAT.org
www.Facebook.com/PhRMA
www.Twitter.com/PhRMA    

Equal Opportunity Employer 

PhRMA provides equal employment opportunities to all applicants without regard to race, color, religion, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation or veteran status in accordance with applicable federal, state and local laws governing nondiscrimination in employment. 

The job description contains an overview of the activities and duties for this role. Responsibilities may change and new ones may be assigned at any time.