At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA’s core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

The Senior Budget Analyst is one of the key members of the IT Administration Team overseeing critical financial disciplines for the department including accounting, reporting, and fiscal management.   This position will be responsible for accounting, reporting, budgeting, and forecasting across the department's various Operational and Capital budgets. The Senior Budget Analyst works closely with the Department's executive team and staff as well as MBTA Accounting, Budget, Finance, and Procurement Departments to ensure budget and procurement operations are accurate and delivered efficiently and within the budget and contractual parameters.

The Senior Budget Analyst will be able to work independently with little supervision. This person must be exceedingly well organized, flexible and detail oriented.  This position will have access or exposure to confidential information, financial data, and internal audits.

• Approve purchase requests for the department on a daily basis by validating the request against planned expenses from the existing Operating or Capital budgets.
• Prepare and submit all monthly accounting entries for the department, including accruals, contract amortization, and other ad-hoc entries as needed.
• Prepare the Monthly Reporting Packing (MRP) for the department, showing current year to date actual balances, year-to-date budget balances, and variance explanations.
• Prepare a monthly full year forecast and communicate with senior management so that remaining spending for the fiscal year will match the budget.
• Effectively communicate progress, issues, and resolutions, verbally and in writing to management regarding budget issues and policies.
• Update the ServiceNow project tracking module on a monthly basis with actual expenses for Capital projects and communicate project to date spend and available funding to senior management.
• Compile quarterly capital cash flows, which includes monthly projections for the current year and annual projections for future years.
• Prepare capital accrual journal entries on a quarterly basis.
• Prepare departmental reports, budget spreadsheets, variance reports, charts, tables, and graphs for presentations.
• Participate in meetings with both internal and external financial staff regarding all aspects of project budgets, funding, and other finance-related issues.
• Prepare, revise, and format budget-related excel spreadsheets, power point presentations, and other written documents at the request of the IT executive team.
• Prepare, maintain, review, monitor, submit, and justify the annual Operating Budget for the IT Department.
• Create and configure work orders along with associated cost centers for every project expenditure.
• Work with accounting to execute journal entries, reduce overspent work orders, and apply indirect costs.
• Assist with annual charter submissions to request Capital funding.
• Assist with processing purchase orders and requisitions using PeopleSoft Financial Systems.
• Assist with all data collection, input and updating for financial, statistical and performance data.
• Proofread documents and ensure accurate, consistent communication and data prior to distribution.
• Ensure security, integrity, and confidentiality of data.
• Perform all other duties and projects that may be assigned.

• Bachelor's degree from an accredited institution in Accounting, Finance, Business Administration, or a related field.
• Four (4) years of relevant experience in financial planning and analysis (FP&A), budgeting, or accounting, or related field-ideally in an IT or corporate finance environment.
• Experience preparing journal entries, accruals, and budget forecasts.
• Familiarity with Capital and Operating budget processes.
• Expertise with Microsoft Excel, ability to write formulas that draw information across sheets and make conditional formatting rules (vlookup, index/match, and pivot tables).??
• The ability to pass the MBTA Advanced Excel test.
• Effective organizational, analytical, multi-tasking and time management skills. 
• Meticulous attention to detail with emphasis on accuracy and quality.  
• Proficient in Word, Excel, PeopleSoft, and other project/program controls applications.  
• Excellent customer service and conflict resolution skills. 
• Strong communication skills. 
• Ability to work within a team environment and building strong working relationships.

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience and Skills

• Experience working for a public agency. 
• Experience with ERP/accounting systems.
• Familiarity with financial reporting tools or systems.
• Experience using ServiceNow or similar project tracking tools 
• Relevant experience in financial planning and analysis (FP&A), budgeting, or accounting, or related field in an IT or corporate finance environment.
• Experience with databases.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively independently and as part of a team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting their positions and throughout the duration of their program.

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
2. Application Completion: It is each applicant’s responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history.
3. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
4. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
5. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA, but a valid work authorization and U.S. Social Security Number are required prior to starting work. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
6. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
7. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
8. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
9. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
10. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at 617-222-5751 or hradaaa@mbta.com.
11. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.
12. Intern / Co-Op / Fellow Benefits: Employees taking part in an internship, co-op, or fellowship at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on city from which the employee commutes to work, at no cost. However, no additional benefits are currently offered for interns, co-ops, or fellows.