At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people "I work for the County of Marin." Discover more about us, our values and our organizational culture on the Department of Human Resources website. Read on to find out more about this opportunity.

ABOUT THE DEPARTMENT:

The mission of the Department of Finance (DOF) is to instill the public's trust and ensure the financial integrity of the County of Marin by safeguarding the County's funds and promoting the prudent utilization of resources. 

The DOF maintains the accounts of County government, the County's school districts, and many of the special districts within Marin County. The Department of Finance also administers the County's major financial, budgetary, payroll, fixed asset, tax apportionment and revenue collection systems.

There is currently one (1), full-time on-site regular hire vacancy within the Central Collections Unit within the Property Tax Division.

Under general direction, the Senior Accounting Assistant performs a variety of para-professional accounting duties focused on supporting the administrative and fiscal functions related to billing and collecting business license fees, transient occupancy tax (TOT), sales tax, and other debts owed to the County. Responsibilities include processing business license and TOT applications, leading the annual business license renewal cycle, and managing monthly TOT renewals.

The Senior Accounting Assistant also interprets and applies established accounting and fiscal policies and procedures. They perform moderately complex tasks such as posting general ledger transactions, preparing journal entries, reconciling account balances, and analyzing financial records to support daily and monthly reconciliations.

This position involves handling sensitive data exchanges with other government agencies and requires proficiency in using multiple core systems. The role also demands technical expertise in processing and reconciling a high volume of electronic payments. Daily responsibilities include extensive customer service, cashiering, and direct interaction with the public. This is an advanced journey-level position that requires considerable independent judgment.

Our Highly Qualified Candidate is an excellent communicator, both written and verbal, and adept at communicating with a variety of clients and audiences. They have prior experience with billing, accounts receivable and accounts payable processing, as well as other statistical, financial, fiscal and/or office support duties, primarily using Microsoft Excel and financial systems.  The ideal candidate has prior experience with processing a variety of financial transactions requiring attention to accuracy and detail. They have experience performing complex calculations and reconciliations; interpreting lesser legislative and regulatory changes and compliance; working with automated financial and reporting systems; and have billing/collection experience in a public sector setting or experience working in a highly regulated private sector environment. The ideal candidate is very organized, dependable, accurate, has an intermediate to advanced level of proficiency with MS Excel and is able to work both independently and as part of a team.

QUALIFICATIONS

Knowledge of:

• Principles and practices of financial and accounting document processing and record keeping.
• Principles and practices of auditing and reconciling a variety of financial documents and records.
• Procedures, terminology and forms related to the functional area(s) to which assigned.
• Computer applications related to the work, including word processing, spreadsheet and data base applications.
• Standard office practices and procedures, including the operation of standard office equipment.
• Basic budgetary and public agency financial record keeping principles and terminology.
• Business arithmetic.

Ability of:

• Perform complex and difficult accounting, financial, payroll, billing statistical and/or budgetary support work.
• Prepare a variety of complex financial, accounting, payroll and statistical reports, journals and ledgers, utilizing departmental-specific computer and network applications.
• Review, audit and reconcile financial, accounting, payroll and budgetary documents and records.
• Enter a variety of information into automated financial, accounting and statistical reporting systems.
• Interpret, apply and explain standard accounting, financial, departmental and County policies, procedures and transactions.
• Make accurate arithmetic and statistical calculations.
• Prepare accurate and timely billings.
• Provide lead direction to staff on a day-to-day or project basis.
• Organize own work, setting priorities and meeting critical deadlines.
• Establish and maintain effective working relationships with those contacted in the course of the work.

MINIMUM QUALIFICATIONS

Three years of experience in accounting and/or financial office support work that includes preparing, processing, and maintaining accounting documents and records, and the use of related accounting computer software. Education or professional training that is directly related to the work may be substituted for up to one year of the required experience.

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails.

Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list.  The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Dario Aguilar at dario.aguilar@marincounty.gov