Job Description Summary
*Support Global Publication Planning Team (PPT): Support MedComms PM & Scientific Communications colleagues in planning and scheduling PPT meetings; attend the send the PPT meeting invites/emails*Publication plan updates: Support MedComms PM to update publication plans for GMA and country pubs in Datavision in a timely manner based on PPT meeting discussions and decisions
*Track, manage, and archive author invitations and authorship agreement (AA): Confirm and request AA, and liaise with NVS (Novartis) Legal and Compliance team
*Review and verify the accuracy of publication records in Datavision: Ensure that the data is up to date and complete. Support transfer of value (ToV) reporting
*Support Global final review (GFR) list management for Datavision and Clear: Route publications for GFR via Datavision, including publications managed by external vendors. As a validator, route country/regional publications for GFR through Clear portal
*Works closely with the MedComms PM: For overall updates, reporting and status of publications
Job Description
Major accountabilities:
Support MedComms PM & Scientific Communications colleagues for PPT meetings - plan, schedule, attend, and coordinate (send the ppt meeting invites/emails)
Support MedComms PM to update publication plans for GMA and country pubs in Datavision in a timely manner based on PPT meeting discussions and decisions
Support in executing and archiving the relevant publication plan activities in the designated publication tool (e.g., Datavision)
Track, manage, and archive author invitations and AA - confirm and request AA, and liaise with GBS Legal and Compliance team
Manage GFR lists for Datavision and Clear.
Route publications for GFR via Datavision or Clear (including those managed by external vendors)
Collaborate closely with the MedComms PM to ensure the publications data is accurate and complete in Datavision/Clear
Support Transfer of Value (ToV) reporting
Support the MedComms PM with required engagement as part of the development of the tactical plans
Manage regular status calls with the allocated MKS team (and where agreed, external vendors) to track status, as per the alignment with the Scientific Communications colleagues
Key performance indicators:
Colleague satisfaction and advocacy (measured using by regular MKS feedback channels) - results are compared to best-in-class benchmarks
Specific feedback from colleagues: global teams as well as regions and countries, on the effectiveness of the solutions, specifically the fit of the publication plan management support to the needs of the brand/TA team
100% compliance with legal regulations, industry codes and internal compliance standards
Level of service adoption - Measured by the number of exceptional activities being conducted outside of the publication plan management and MKS delivery framework
Delivery of solutions in line with defined KPI targets to measure service quality and timeliness - agreed with colleagues and embedded in SoW
Minimum Requirements:
Work Experience:
At least 5 years' experience working as a project, operations, or account executive/manager in Medical Communications, either within an agency or in a similar role in the pharmaceutical industry
Experience working with publication management tools (e.g., Datavision, iEnvision)
Ideally has experience in publications and knowledge of GPP or other compliance requirements for publications
Experience working in global teams
Skills:
Stakeholder management
Sound scientific acumen
Project management
Global perspective
Action oriented
Optimizes work processes
Collaboration
Interpersonal savvy
Networking
Effective communication
Manage complexity
Drive engagement
Organizational savvy
Solution oriented
Languages :
Fluent English (oral and written)
Desirable: a second major European language
Skills Desired
Clinical Research, Clinical Trials, Detail-Oriented, Medical Writing, Safety
