Brunswick, Maine, USA

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people."

A well-organized office is the backbone of success. Located in Brunswick, Maine, our team thrives on collaboration, diversity, and innovation. We are committed to creating an inclusive workplace where every voice matters, every effort is valued, and every team member has the tools to grow and succeed.

The Office Manager is responsible for overseeing day-to-day administrative tasks within the Brunswick office, including managing supplies, handling incoming communications, maintaining filing systems, and providing general support to staff. The Office Manager will provide a full range of administrative support to a business unit to TNC Maine. They will perform various administrative tasks, including some or all the following: sorting and distributing mail, answering phones, organizing, and maintaining files, purchasing, maintaining equipment, and working with vendors and our landlord. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Office Manager may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses to coordinate arrangements, convey information, and ensure successful execution of program.

This is an in-office part time position requiring 18-20 hours per week. Full benefits are available for those interested in 20 hours/week.

This position will:

• Act as office representative with our landlord to ensure the office is running effectively including electric vehicle charger issues, facility issues, parking, vehicles, and storage unit issues. Share landlord notices with staff
• Maintain all office systems and equipment with communication to vendors
• Project manage the care of Conservancy-owned vehicles including setting up gas cards, EZPasses, and insurance cards
• Create and communicate policies and procedures
• Manage/monitor phone reception effectiveness
• Act as reception for the office during events and meetings
• Perform mail distribution
• Acts as the Safety Lead for the BU, managing the Emergency Procedures
• Track leaseholder Payments in internal database
• Process incoming checks with Development staff - electronically deposit and scan for Development staff
• Make day-to-day decisions within the scope of work assignments and prioritize work independently
• Demonstrate sensitivity in handling confidential information
• Serve as a team member for assigned projects
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain

• Associate's degree plus 1-year experience or equivalent combination.
• Experience managing diverse activities to meet deadlines.
• Experience providing administrative support, including some or all the following: phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files.
• Experience working and communicating with a wide range of people.
• Experience writing, editing, and proofreading written materials.

ADDITIONAL DESIRED QUALIFICATIONS
(If you think this job is for you, we encourage you to apply even if you don't have the below qualifications!)

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Excellent interpersonal communication skills and a strong customer service focus. Courteous, personable, tactful, and able to deal effectively and sensitively with all levels of staff and public.
• Interest and ability in incorporating a diversity, equity, and inclusion lens when communicating and decision-making.
• Familiarity with standard business communications.
• Strong organizational skills and attention to detail.
• Database skills.
• Demonstrated flexibility to changing situations and priorities.
• Strong verbal and written communication skills.

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We're proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

The starting pay range for a candidate selected for this position is generally a $27 hourly rate for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate's actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

To apply for job ID 56375, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNC's value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where we're registered as a Non-government Organization and established as an employer. This may mean we're unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.