How to Apply

A cover letter is required for consideration for this position and should be attached to the first page of your resume. The letter should address your:

Specific interest in this position, and;
Skills and experience that directly relate to this position

Note: For the career portal system to accept the cover letter, please include this as the first page of your resume so that you submit only ONE combined document. This combined document will be reviewed to assess your qualifications, including your written communication skills.

Job Summary

The Finance and Internal Controls Manager reports to, and works closely with the Executive Director of Finance, Planning, and Operations, and oversees the financial administration and internal control activities for the school. Review the full description here.

Who We Are

About the School of Kinesiology

The School of Kinesiology is one of the fastest-growing schools at the University of Michigan-Ann Arbor. Currently, we have three undergraduate majors, five graduate degree programs, and 28 research labs and centers. We are proud to occupy the fully renovated Kraus Building, a 221,600 gross square foot space adjacent to the Diag. It is an exciting time to be in the School of Kinesiology; read more about us here.

Responsibilities*

Responsibilities
Note: (E) = Essential Function

Financial Management and Processing (40%)

Oversee financial administrative operations for the school. (E)
Review business transactions for compliance with relevant policies and regulations. Provide unit authorization for business transactions. (E)
Determine and establish new chartfield combinations as needed. Make recommendations to improve the school ledger, as appropriate. (E)
Monthly review of accounts to ensure overdrafts are covered, closeouts are prepared and processed. Work with faculty, staff, and shared services on discrepancies. Work with faculty and the school's grant administrator to provide support and documentation for the sponsor to get approval for charges or to request no-cost extensions. (E)

Financial Planning and Reporting (25%)

Assist in the development of the school's operating budget. This includes collaborating with the school's Executive Director and other school administrators to develop and implement budgets. Lead the preparation of department annual budget letters and dissemination.(E)
Oversee the year-end budget roll-up and analysis of budget proposal uses for the next year submission. (E)
Originate the budget upload document, review with the Executive Director and submit into the university system. Work closely with the Executive Director to look at future costs of bringing in new faculty (startup packages, moving expenses & lab renovations), new initiatives, as well as documented support for new requests. (E)
Manage all funding commitments with the Office of Budget and Planning, Provost offices, and other schools/colleges (includes communicating and requesting the funds once approved). (E)

Internal Controls Oversight (15%)

Implement university policies and procedures. (E)
Monitor school compliance with internal controls procedures. (E)
Workflow coordination and direction to direct reports: set up Internal Controls and work with individuals to ensure that we are universally compliant; follow up with putting together the FY unit certification paperwork for the Executive Director and the Dean to review and sign off on. (E)

Supervision, Training, and Communications (15%)

Interact and work closely with University Procurement offices on service agreement projects and other situations when appropriate. (E)
Problem Solving - Work with department heads and program chairs to assist them in reviewing/streamlining their budget and assist with forecasting their budgets for the remaining FY they are working in and possibilities on how they might rework their budget requests to better fit their needs. Work with faculty and their staff to look at how they spend funds on their accounts to try and make sure they are staying compliant with grant restrictions and close out procedures. (E)
Ensure that staff/direct reports receive the training that they need to complete new initiatives (e.g. AST, eRecon) or changes to existing ones. Work with staff/direct reports to review workflow and look for efficiency. Assist direct reports on working with faculty on how to submit sole source documents for purchasing submission. (E)

Other duties as assigned (5%)

Required Qualifications*

Bachelors degree in business administration or a financially related field.
At least 4 years of relevant work experience in financial administration.
Significant experience with financial planning and management.
Knowledge of different university fund types and regulations.
High level of proficiency with technology and software (Word, Excel, PowerPoint, Access, Google Workspace, Adobe Acrobat, Zoom).
Experience with financial reporting systems and leveraging technology to provide analysis.
Proven success with contributing to a positive workplace culture, and ability to consistently demonstrate our school's core values.

Desired Qualifications*

Masters degree in business administration or a financially related field.
At least 6 years of progressive financial administration experience, preferably in higher education.
At least 2 years of experience supervising others; planning and directing work, and providing performance management.
Working knowledge of the university activity-based funding model, standard practices and guidelines, internal controls, endowments, scholarship process and student financial aid.
Experience with Business Objects and Tableau.
Working knowledge of Wolverine Access, M-Pathways, and M-Reports.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

The general salary range for this position is $105,000 - $120,000. An offer may be extended outside of this range based on equity, experience, knowledge, and skills for the position. You are encouraged to discuss salary questions to honor understanding and transparency throughout the recruiting process. Benefits are included with this position.

This position has the potential for a hybrid schedule with a remote option up to 2 days/week (with Wednesdays being a required in-office day). Remote work agreements are reviewed annually and are subject to change dependent on the business needs of the hiring department, throughout the course of employment.

The position has administrative oversight of 3.0 FTE (2 Financial Specialists and 1 Administrative Assistant), as well functional supervision of the Research Administrator Intermediate.

Benefits at the University of Michigan

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Maternity and parental leave
University commitment to providing reasonable accommodations to individuals with disabilities

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third-party administrator to conduct background checks. Background checks will be performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.