Executive Assistant to the CEO - Hybrid
Executive Assistant to the CEO - Hybrid
Full Job Description
CSAA Insurance Group (CSAA IG), a AAA insurer, is one of the top personal lines property and casualty insurance groups in the U.S. Our employees proudly live our core beliefs and fulfill our enduring purpose to help members prevent, prepare for and recover from life's uncertainties, and we're proud of the culture we create together. As we commit to progress over perfection, we recognize that every day is an opportunity to be innovative and adaptable. At CSAA IG, we hire good people for a brighter tomorrow. We are actively hiring for an Executive Assistant to the CEO. Join us and support CSAA IG in achieving our goals.
Your Role:
The Executive Assistant will provide high level executive administrative support to our CEO and his SVP, Chief of Staff. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This position is Hybrid with the expectation of working onsite at our Walnut Creek office 3-4 days/week with some remote flexibility the remaining days.
Your Work:
• Manage and coordinate Executive calendars, including scheduling meetings, appointments, and travel while ensuring the CEO's schedule is optimized for efficiency and productivity.
• Anticipate needs and be one step ahead to organize, remind, prioritize, and manage time and projects to meet all deadlines.
• Proofread documents, messages, presentations while ensuring that grammar and spelling are correct, and formatting and brand standards are consistent.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Prepare presentation materials for Board of Director meetings. Prepare agendas and notices, for corporate meetings and coordinate follow up with meeting participants on tasks/issues as appropriate.
• Comfortable interacting with clients who may include external senior executives and the Board of Directors.
• Write correspondence on behalf of the senior executives. Respond to external correspondence. Type memos, purchase requisitions, payment requests and other department forms and documents.
• Organize programs, events, meetings or conferences by arranging facilities including site and room management, and caterers, issuing information or invitations, negotiating vendor contracts and controlling event budget.
• Initiate space requests with facilities when internal meeting space is needed and coordinate with the Meeting, Events, Travel team when hotel space is needed.
• Manage catering, restaurant reservations, beverage needs, coordination of catering delivery, etc. for onsite meetings/gatherings and select in-person gatherings. Includes supporting other ELT leader needs due to limited EA presence onsite.
• Collaborate, network, and influence the Executive Assistant community.
• Serve as back up for other EA's as required, including managing calendar, coordinating travel arrangements, and meeting/event planning.
• Travel as needed for role, including divisional / team meetings and other in-person meetings.
Required Experience, Education and Skills
• 5+ years Executive Assistant experience supporting senior level executives.
• Bachelor's Degree
• Advanced skills in Microsoft Word, Excel and PowerPoint system applications.
• Highly proficient written and verbal communication skills.
• Ability to act independently and demonstrate effective conflict resolution skills in developing recommendations and solutions to solve complex issues in an effort to anticipate senior executive needs.
• Very detail oriented with the ability to plan, prioritize and execute multiple concurrent activities.
• Exceptional organizational and time management skills.
• Highly proactive with the ability to connect the dots across business priorities.
• Strong skills in developing effective relationships, communication skills, managing expectations in a fast-paced organization across all levels.
• Ability to make sound, independent decisions and use own initiative to accomplish tasks at hand.
• A keen interest and curiosity in the Property and Casualty Insurance industry, along with a commitment to continuous learning and engagement.
What would make us excited about you?
• Property and Casualty Insurance industry experience a plus.
• Previous experience supporting a CEO a plus.
• Ability to actively shape our company culture (e.g., participating in employee resource groups, volunteering, etc.).
• Live into CSAA's cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.).
• Demonstrated history of learning and curiosity
• Demonstrated history of goal orientation and ambition.
CSAA IG Careers
At CSAA IG, we're proudly devoted to protecting our customers, our employees, our communities, and the world at large. We are on a climate journey to continue to do better for our people, our business, and our planet. Taking bold action and leading by example. We are citizens for a changing world, and we continually change to meet it.
Join us if you...
• BELIEVE in a mission focused on building a community of service, rooted in inclusion and belonging.
• COMMIT to being there for our customers and employees.
• CREATE a sense of purpose that serves the greater good through innovation.
Recognition: We offer a total compensation package, performance bonus, 401(k) with a company match, and so much more!Read more about what we offer and what it is like to be a part of our dynamic team at https://careers.csaa-insurance.aaa.com/us/en/benefits. In most cases, you will have the opportunity to choose your preferred working location from the following options when you join CSAA IG: remote, hybrid, or in-person. Submit your application to be considered. We communicate via email, so check your inbox and/or your spam folder to ensure you don't miss important updates from us.
If a reasonable accommodation is needed to participate in the job application or interview process, please contact [TalentAcquisition@csaa.com](mailto:TalentAcquisition@csaa.com).
As part of our values, we are committed to supporting inclusion and diversity at CSAA IG. We actively celebrate colleagues' different abilities, sexual orientation, ethnicity, and gender. Everyone is welcome and supported in their development at all stages in their journey with us.
We are always recruiting, retaining, and promoting a diverse mix of colleagues who are representative of the U.S. workforce. The diversity of our team fosters a broad range of ideas and enables us to design and deliver a wide array of products to meet customers' evolving needs.
CSAA Insurance Group is an equal opportunity employer.
The salary range for this position is $115,000 - $130,000. This role also includes an opportunity for a company-wide annual discretionary bonus, through our Annual Incentive Plan (AIP), of up to 10% of eligible pay.
If you apply and are selected to continue in the recruiting process, we will schedule a preliminary call with you to discuss the role and will disclose during that call the available salary/hourly rate range based on your location. Factors used to determine the actual salary offered may include location, experience, or education.
Must have authorization to work indefinitely in the US.
Your Role:
The Executive Assistant will provide high level executive administrative support to our CEO and his SVP, Chief of Staff. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This position is Hybrid with the expectation of working onsite at our Walnut Creek office 3-4 days/week with some remote flexibility the remaining days.
Your Work:
• Manage and coordinate Executive calendars, including scheduling meetings, appointments, and travel while ensuring the CEO's schedule is optimized for efficiency and productivity.
• Anticipate needs and be one step ahead to organize, remind, prioritize, and manage time and projects to meet all deadlines.
• Proofread documents, messages, presentations while ensuring that grammar and spelling are correct, and formatting and brand standards are consistent.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Prepare presentation materials for Board of Director meetings. Prepare agendas and notices, for corporate meetings and coordinate follow up with meeting participants on tasks/issues as appropriate.
• Comfortable interacting with clients who may include external senior executives and the Board of Directors.
• Write correspondence on behalf of the senior executives. Respond to external correspondence. Type memos, purchase requisitions, payment requests and other department forms and documents.
• Organize programs, events, meetings or conferences by arranging facilities including site and room management, and caterers, issuing information or invitations, negotiating vendor contracts and controlling event budget.
• Initiate space requests with facilities when internal meeting space is needed and coordinate with the Meeting, Events, Travel team when hotel space is needed.
• Manage catering, restaurant reservations, beverage needs, coordination of catering delivery, etc. for onsite meetings/gatherings and select in-person gatherings. Includes supporting other ELT leader needs due to limited EA presence onsite.
• Collaborate, network, and influence the Executive Assistant community.
• Serve as back up for other EA's as required, including managing calendar, coordinating travel arrangements, and meeting/event planning.
• Travel as needed for role, including divisional / team meetings and other in-person meetings.
Required Experience, Education and Skills
• 5+ years Executive Assistant experience supporting senior level executives.
• Bachelor's Degree
• Advanced skills in Microsoft Word, Excel and PowerPoint system applications.
• Highly proficient written and verbal communication skills.
• Ability to act independently and demonstrate effective conflict resolution skills in developing recommendations and solutions to solve complex issues in an effort to anticipate senior executive needs.
• Very detail oriented with the ability to plan, prioritize and execute multiple concurrent activities.
• Exceptional organizational and time management skills.
• Highly proactive with the ability to connect the dots across business priorities.
• Strong skills in developing effective relationships, communication skills, managing expectations in a fast-paced organization across all levels.
• Ability to make sound, independent decisions and use own initiative to accomplish tasks at hand.
• A keen interest and curiosity in the Property and Casualty Insurance industry, along with a commitment to continuous learning and engagement.
What would make us excited about you?
• Property and Casualty Insurance industry experience a plus.
• Previous experience supporting a CEO a plus.
• Ability to actively shape our company culture (e.g., participating in employee resource groups, volunteering, etc.).
• Live into CSAA's cultural norms (e.g., willing to have cameras when it matters: helping onboard new team members, building relationships, etc.).
• Demonstrated history of learning and curiosity
• Demonstrated history of goal orientation and ambition.
CSAA IG Careers
At CSAA IG, we're proudly devoted to protecting our customers, our employees, our communities, and the world at large. We are on a climate journey to continue to do better for our people, our business, and our planet. Taking bold action and leading by example. We are citizens for a changing world, and we continually change to meet it.
Join us if you...
• BELIEVE in a mission focused on building a community of service, rooted in inclusion and belonging.
• COMMIT to being there for our customers and employees.
• CREATE a sense of purpose that serves the greater good through innovation.
Recognition: We offer a total compensation package, performance bonus, 401(k) with a company match, and so much more!Read more about what we offer and what it is like to be a part of our dynamic team at https://careers.csaa-insurance.aaa.com/us/en/benefits. In most cases, you will have the opportunity to choose your preferred working location from the following options when you join CSAA IG: remote, hybrid, or in-person. Submit your application to be considered. We communicate via email, so check your inbox and/or your spam folder to ensure you don't miss important updates from us.
If a reasonable accommodation is needed to participate in the job application or interview process, please contact [TalentAcquisition@csaa.com](mailto:TalentAcquisition@csaa.com).
As part of our values, we are committed to supporting inclusion and diversity at CSAA IG. We actively celebrate colleagues' different abilities, sexual orientation, ethnicity, and gender. Everyone is welcome and supported in their development at all stages in their journey with us.
We are always recruiting, retaining, and promoting a diverse mix of colleagues who are representative of the U.S. workforce. The diversity of our team fosters a broad range of ideas and enables us to design and deliver a wide array of products to meet customers' evolving needs.
CSAA Insurance Group is an equal opportunity employer.
The salary range for this position is $115,000 - $130,000. This role also includes an opportunity for a company-wide annual discretionary bonus, through our Annual Incentive Plan (AIP), of up to 10% of eligible pay.
If you apply and are selected to continue in the recruiting process, we will schedule a preliminary call with you to discuss the role and will disclose during that call the available salary/hourly rate range based on your location. Factors used to determine the actual salary offered may include location, experience, or education.
Must have authorization to work indefinitely in the US.
Job Information
Job Category:
Administrative and Clerical
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