Executive Assistant to the CEO (Hybrid)
A Houston PR agency is seeking an EA to join its team. This role is 40-hours a week and hybrid with the expectation to be in the office whenever the CEO is.
This is a high-impact role supporting the CEO of a dynamic and fast-growing public relations firm. The ideal candidate is a highly organized, proactive, and resourceful individual with excellent communication and interpersonal skills. This position requires a strong work ethic, the ability to handle confidential information with discretion, and a proactive approach to problem-solving.
The idea candidate is someone who has either served as an assistant to high-level executives for 5+ years or someone who has spent their career in PR or communications and might be ready to step out of leading and developing comms strategy and take on a role supporting a CEO in an industry they have served for so long.
Key Responsibilities include...
Executive Support:
- Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements
- Screen and direct phone calls and emails
- Prepare and disseminate meeting materials, presentations, and reports
- Take accurate and detailed meeting minutes
- Conduct research and compile information as needed
- Handle expense reports and other administrative tasks
Project Coordination:
- Assist with special projects as assigned by the CEO, including but not limited to:
- Event planning and logistics
- Client relationship management support
- Business development initiatives
- Team coordination and communication
Communication & Client Relations:
- Maintain strong and professional relationships with clients, colleagues, and external contacts
- Draft and proofread correspondence, including emails, letters, and presentations
- Represent the CEO professionally in all interactions
Operations & Administration:
- Maintain office supplies and equipment
- Assist with office management tasks as needed
- Ensure efficient and smooth office operations
Qualifications:
- Bachelor's degree or equivalent experience
- Excellent organizational and time management skills with the ability to prioritize tasks effectively
- Strong written and verbal communication skills with impeccable grammar and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with project management systems, i.e. Monday.Com, a plus
- Discretion and ability to handle confidential information with the utmost sensitivity
- Proactive and resourceful problem-solving skills
- Strong work ethic and ability to work independently with minimal supervision
- Positive and professional demeanor with a strong customer service orientation
- Enjoys working in a fast paced and challenging environment
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
sarah.maberry@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : SM24-1837116 -- in the email subject line for your application to be considered.***
Sarah Maberry - Senior Recruiter
For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.
This job was first posted by Creative Circle on 01/16/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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- Assist with special projects as assigned by the CEO, including but not limited to:
