Description
Become part of an inclusive organization with over 40,000 teammates, whose mission is to improve the health and well-being of the unique communities we serve.
Summary:
The Department of Obstetrics and Gynecology is recruiting for an Executive Assistant, Sr. to support the Chair of the Department in the ObGyn central administrative office. This position will provide high-level administrative support including calendaring management, travel and event planning, and other projects as assigned. This position will be expected to work independently and in collaboration with other administrative support staff in the Chair’s office and across the department. This is a hybrid position that will require on-site coverage of the Obstetrics and Gynecology office at the UNC Medical Center 3-4 days per week.
Responsibilities:
1. Serves as primary assistant to the Department Chair. Anticipates needs related to schedules and activities and provides administrative and or clerical support to fulfill perceived needs.
2. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees. Prepares and distributes minutes of meetings.
3. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to supervisor. Responds to routine correspondence as instructed. Responds to email as instructed.
4. Schedules calendar commitments for the Chair. Arranges meetings, conferences and travel logistics for executives and officials. Schedules high-level executives.
5. Organizes supervisor’s files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.
6. Occasionally provides cross coverage for other administrative staff in the Chair’s office.
7. Assists with planning events for faculty, fellows, residents, and staff.
8. Serve as the point person for all complex customer service and administrative issues in the Department. Interpreting and communicating policies/procedures to other parties based on knowledge of the organization and departmental guidelines.
Other Information
Education Requirements:
● High School diploma or GED
Licensure/Certification Requirements:
● No licensure or certification required.
Professional Experience Requirements:
● Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
Knowledge/Skills/and Abilities Requirements:
● Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning
Job Details
Legal Employer: STATE
Entity: UNC Faculty Physicians
Organization Unit: FP UNC Fertility Clinic
Work Type: Full Time
Standard Hours Per Week: 40.00
Salary Range: $24.73 - $35.56 per hour (Hiring Range)
Pay offers are determined by experience and internal equity
Work Assignment Type: Onsite
Work Schedule: Day Job
Location of Job: US:NC:Chapel Hill
Exempt From Overtime: Exempt: No
This is a State position employed by UNC Health Care System with UNC Health benefits. If, however, you are presently an employee of another North Carolina agency and currently participate in TSERS or the ORP, you will be eligible to continue participating in those plans at UNC Health.
Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.
