With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.
We are looking for a motivated and reliable individual to join our team. The Docketing Coordinator will report to the Managing Clerk and will provide comprehensive litigation calendaring services to all assigned regional offices and the firm in general. This role involves overseeing calendaring processes and quality assurance for all matters handled by attorneys, adhering to calendaring procedures and processes, and facilitating firm compliance with calendaring policies and protocols to minimize the risk of missed deadlines.
RESPONSIBILITIES:Independently calendar firm litigation, including all related deadlines and scheduled events.
Docketing and calendar case information on Compulaw docketing system, including for matters in California state and federal courts. Experience in using Compulaw is strongly preferred; however, experience with any calendaring software will be considered. Compute future calendar dates based upon methods of service and filing of documents. Access information maintained on the internal electronic docket and calendar, including case history and future filing deadlines.
Assist the manager in administering department databases or applications, conducting effective firm training programs, and presenting on docketing systems, policies, and protocols.
Provide recommendations to the manager to continually improve the firm's docketing and calendaring best practices, procedures, and workflow processes.
Follow and comply with all calendaring procedures, best practices, and department processes for all matters calendared and worked on.
Respond to requests from attorneys, legal administrative assistants, and paralegals regarding calendared events and deadlines, court procedures, rules, and filing processes.
Conduct research to determine proper court procedures and advise attorneys and staff accordingly.
Review of documents being filed, both electronically and by hand, to ensure compliance with applicable rules.
Research and respond to procedural questions regarding service and filing of court papers.
Extensive knowledge of court rules and procedures required to assist in advising attorneys of Federal, State, and Local rules, procedures, and court-related guidelines.
QUALIFICATIONS:
A BA degree is highly preferred or equivalent experience/education. paralegal certificate preferred.
A minimum of three years of progressive experience working in a Managing Clerk or Managing Attorney Department, and/or Litigation Docketing Department.
Experience with rules-based calendaring software required. Experience in using Compulaw is strongly preferred.
Experience docketing case deadlines in California state and federal matters required.
Ability to research, analyze, and summarize issues in writing.
Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
Excellent attention to detail and organizational skills.
Ability to work independently in a high-volume, fast-paced environment, and sort priorities with minimal supervision while meeting deadlines and business objectives.
Effective oral and written communication skills; ability to interact with individuals at all levels of the organization and handle sensitive issues and situations with the highest confidentiality.
Proficient skills/knowledge of MS Word, Outlook, and Excel, as well as Adobe PDF Creator (or equivalent).
Ability to work overtime when required.
The base annual pay range for this role is between $70,000-$90,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.
If you are interested in this exciting opportunity and meet the qualifications, we would love to hear from you.
EEO/AA EMPLOYER/Veterans/Disabled
Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).
Independently calendar firm litigation, including all related deadlines and scheduled events.
Docketing and calendar case information on Compulaw docketing system, including for matters in California state and federal courts. Experience in using Compulaw is strongly preferred; however, experience with any calendaring software will be considered. Compute future calendar dates based upon methods of service and filing of documents. Access information maintained on the internal electronic docket and calendar, including case history and future filing deadlines.
Assist the manager in administering department databases or applications, conducting effective firm training programs, and presenting on docketing systems, policies, and protocols.
Provide recommendations to the manager to continually improve the firm's docketing and calendaring best practices, procedures, and workflow processes.
Follow and comply with all calendaring procedures, best practices, and department processes for all matters calendared and worked on.
Respond to requests from attorneys, legal administrative assistants, and paralegals regarding calendared events and deadlines, court procedures, rules, and filing processes.
Conduct research to determine proper court procedures and advise attorneys and staff accordingly.
Review of documents being filed, both electronically and by hand, to ensure compliance with applicable rules.
Research and respond to procedural questions regarding service and filing of court papers.
Extensive knowledge of court rules and procedures required to assist in advising attorneys of Federal, State, and Local rules, procedures, and court-related guidelines.
A BA degree is highly preferred or equivalent experience/education. paralegal certificate preferred.
A minimum of three years of progressive experience working in a Managing Clerk or Managing Attorney Department, and/or Litigation Docketing Department.
Experience with rules-based calendaring software required. Experience in using Compulaw is strongly preferred.
Experience docketing case deadlines in California state and federal matters required.
Ability to research, analyze, and summarize issues in writing.
Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
Excellent attention to detail and organizational skills.
Ability to work independently in a high-volume, fast-paced environment, and sort priorities with minimal supervision while meeting deadlines and business objectives.
Effective oral and written communication skills; ability to interact with individuals at all levels of the organization and handle sensitive issues and situations with the highest confidentiality.
Proficient skills/knowledge of MS Word, Outlook, and Excel, as well as Adobe PDF Creator (or equivalent).
Ability to work overtime when required.
