Our financial client is seeking a Creative Project Coordinator to join their team for the next 6 months, 40 hours/week. This role is hybrid in Westwood, MA 3 days/week. 2 days are work from home.
Job Summary:
The Project Coordinator will be responsible for assisting with multiple projects from initiation through production for a variety of channels, such as email, direct mail, social media, video and photography. This role interfaces with internal stakeholders, outside agencies and production partners to ensure seamless execution of creative initiatives. This position requires strong organizational skills and the ability to juggle multiple projects with tight deadlines. the PC will own the schedules and make sure key dates are clearly communicated and agreed upon and will proactively offer ideas for process improvements and be an integral member of an evolving team.
Job Responsibilities:
" Reviews all job initiation requests and creative briefs, and confirms that sufficient details, including asset sizes and specs, have been provided
" Responsible for contributing to jobs through the workflow system and making sure all project data is up to date on a daily basis.
" Proactively manages milestones throughout the project lifecycle, from creating detailed schedules, to setting up kick-off and presentation meetings
" Responsible for keeping all project members and stakeholders informed of their project status, and partners closely with the Marketing Manager to ensure alignment between the creative team and the requestors strategic direction.
" Partners closely with the Marketing Manager to make sure feedback is clear and remains in line with initial creative direction.
" Partners with internal teams and external vendors to request cost estimates for printing and production services (ie printed brochures, signage, video and photo services), as well as route and review proofs.
" Partners with the asset librarian and creative team on final archiving of approved assets within the DAM
" Provides crisis management and troubleshoots as necessary throughout the project to ensure jobs are delivered on time and within budget while maintaining quality.
Required Qualifications:
" Must be detail oriented
" 1+ years of experience in project management type role in creative or marketing agency preferred
" Proven ability to work well under pressure, meet deadlines, and manage multiple projects simultaneously.
" Working understanding of print production specs, digital media, web development and technical specifications and dependencies.
" Exceptional verbal and written communication skills.
" Comfortable working in PC/Windows environment
" Proven experience putting together production schedules
Desired Qualifications:
" Experience using project management/workflow software, such as Aprimo.
" Experience coordinating Direct Mail and Email campaigns, as well as video and photography projects
" Working knowledge of Illustrator, InDesign, Photoshop, HTML and processes a plus.
" Comfortable and experienced working in Excel and MS Office products
Education:
Bachelor's degree preferred
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including financial information. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
meggan.sharma@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : MS14-1839082 -- in the email subject line for your application to be considered.***
Meggan Sharma - Recruiter, National Delivery
For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.
This job was first posted by Creative Circle on 02/03/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
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