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Procurement & Contract Specialist 3 – Contract Coordinator - Personal Services Contract (PSK) – Agreements (Underfill Optional)

Oregon Department of Transportation
Support Services Division – Procurement Office

Salem

The role:

Do you have experience in procurement or contract coordination? Join our team in Salem as a contract coordinator – personal services contract (PSK) agreements. Your expertise will be crucial in ensuring that all contracts are compliant with state and federal requirements. In this dynamic role, you'll be accountable for developing, reviewing and processing a wide range of agreements and contracts pertaining to personal and professional services, as well as goods, trade services and public improvement contracts! Apply today!

Hybrid remote work options available! Most of this work may be conducted remotely at an alternate worksite with full access to the needed operating systems and technology. However, there are many times that the work will be required to be performed at the Salem office building. To be considered, you must reside within (or be willing to relocate to) the state of Oregon because out of state remote work will not be considered for this role.

The goal of this recruitment is to fill this position at a procurement & contract specialist 3 level. However, we encourage candidates who meet the minimum qualifications for a procurement & contract specialist 2 ($5,325- $ 8,148) to apply, as we may consider underfilling the position until the selected candidate meets the minimum qualifications for a procurement & contract specialist 3. Underfill training will not exceed three years.

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Coordinate all phases of the contractor selection process in accordance with rules, regulations and policies.

• Develop, negotiate, execute and administer complex and high risk legally binding contracts for goods, trade services, public works, architectural and engineering (A&E) and other services.

• Analyze procurement requests to determine if sufficient information is included to develop an invitation to bid or request for proposal.

• Develop strategies to minimize potential risks.

• Work closely with funded projects, other agencies and local jurisdictions.

• Modify contract terms and conditions, funding arrangements or policy interpretation.

• Determine, recommend and apply the appropriate method of solicitation.

• Serve on or assist evaluation and negotiation committees in obtaining consensus on the selection of contractors.

• Draft and process contract documents and review contracts for impending expiration.

• Input daily updates to the purchasing and contract management system (PCMS) to accurately track contracting activity.

• Occasional travel in and out of Oregon to attend meetings, conferences and trainings as needed.

• Work in an office environment with hybrid work options available – currently in office once a month but may be more for business needs.

• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Five (5) years procurement and contract experience related to the position such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor’s degree AND two (2) years of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to five (5) years of procurement and contract experience related to the position.

Underfill minimum qualifications:

Four (4) years procurement and contract experience related to the position. Two of the four years must have been at the professional-level such as developing and administering standard contracts, agreements, or solicitations.

OR

A bachelor’s degree AND one (1) year of professional-level procurement and contract experience related to the position.

OR

Any combination of experience and education equivalent to four (4) years of procurement and contract experience related to the position.

Special qualifications:

Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

• Demonstrated experience in the public or private sector, in creating or responding to requests for proposals and invitations to bid.

• Demonstrated experience administering, developing, evaluating and negotiating public or private service contracts or agreements.

• Demonstrated experience evaluating risks and issues associated with contracts or the contracting process.

• Demonstrated experience in analytical and technical writing.

• A proven track record in researching, analyzing and producing data and information into clear and concise written documents.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above. Your cover letter will be evaluated to determine if you are selected for an interview.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Jonathan Miller, Procurement Operations Manager.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-779-9733 or email ODOTRecruitmentJB@odot.oregon.gov.

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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Procurement Specialist, Contract Specialist, Agreement Specialist