Administrative Assistant - Commercial Real Estate Finance Northmarq – Houston, TX   At Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential – whether you are an industry veteran or you’re just getting started. Your new career is waiting. Start something special today. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate!    Northmarq is seeking a highly organized, proactive, and detail-oriented Administrative Assistant with strong communication and interpersonal skills to ensure the efficient operation of the Houston office. This multifaceted role is ideal for someone who thrives in a fast-paced environment and enjoys a combination of administrative, operational, and event coordination responsibilities. This is a full-time in-office position, and the individual will report to the Managing Director.   *This position is an in-office position, with an immediate start date.   Position Responsibilities:   Office Management

• Maintain a clean, organized, and welcoming office and kitchen environment.
• Oversee inventory of office supplies and place orders as needed to ensure continuous stock.
• Coordinate maintenance and repairs for office equipment.
• Act as the main point of contact with property management regarding repairs, security, and parking.
• Manage incoming mail and outgoing shipments, including FedEx coordination.
• Answer and direct rollover telephone calls.
• Greet and direct visitors in a professional manner.

Administrative Support & Deal Coordination

• Provide administrative support for routine deal documentation and preparation.
• Prepare agendas and reports for weekly staff meetings and lender visits.
• Take meeting minutes, document follow-ups, and track action items.

Event and Meeting Coordination

• Organize and coordinate office events, including annual holiday parties and employee luncheons.
• Assist with planning and logistics for on-site and off-site meetings and conferences.
• Manage attendee lists for local industry events and meetings.
• Maintain and update the office calendar with key dates, such as industry events, employee birthdays, and holidays.

Finance and Vendor Administration

• Review and submit vendor invoices to Accounts Payable.
• Prepare and process expense reports for senior staff.
• Maintain vendor relationships and oversee service contracts.
• Negotiate new service agreements as needed.

IT, New Hire Onboarding, and Marketing Support

• Support as the primary liaison between the office and corporate departments including IT, Marketing, HR, and Accounting.
• Work with the IT team on equipment setup, system updates, and new hire installations.
• Support HR with onboarding tasks for new employees.
• Assist Marketing with data entry and contact management in Salesforce.
• Coordinate the distribution of promotional materials and marketing content.

Other

• Take on additional office administration tasks and responsibilities as assigned, as team and company grow.

What We're Looking For:

• An associate's or bachelor’s degree is preferred
• Minimum 1-2 years of general office support or internship experience; experience in commercial real estate is a plus
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Marketing software and Salesforce a plus
• Strong organizational, time management, and multitasking skills
• Excellent written, verbal, and interpersonal communication skills
• Professional, personable, and client service-oriented
• Proactive with the ability to work independently and collaboratively
• Detail-oriented, discreet, and able to exercise sound judgment with minimal supervision

Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!PDN-9ee7f66b-eee4-454d-97cc-20621719391c