Job Summary:

 In New Ventures, we believe that bold creativity, emerging technologies, and partnerships are critical to meet customer’s evolving energy needs. With a strong focus on innovation and a dedication to providing reliable and clean energy solutions, we are at the forefront of shaping the energy landscape. 

We are seeking a highly organized, dynamic, and proactive Administrative Assistant to join our team. The ideal candidate will provide comprehensive administrative support to support needs across the team. We are a highly passionate and dynamic team, and we hope to find someone that can partner across the team and help us raise the bar! This role involves managing a wide range of administrative tasks, including event planning, project management, and coordination.

 Key Responsibilities:

•  Respond to requests, manage calendars, manage emails, schedule meetings, and handle correspondences. Handle confidential and sensitive information with discretion.
• Independently schedule appointments, review invitees, collect materials, and prepare Directors for meetings.
• Arrange complex travel plans and itineraries for Directors, including booking flights, accommodations, and transportation. Compile documents for travel-related meetings.
• Process and manage time-keeping and expenses for New Ventures leadership.
• Support the arrangement of events or meetings by arranging for facilities and caterers, issuing information or invitations, coordinating speakers, and managing event budgets. This includes logistics setup, meal planning, and day-of needs, as needed.
• Prepare and edit documents, spreadsheets, reports, and presentations.
• Summarize meeting minutes, track action items, and support project management. Gather and disseminate information as needed.
• Perform duties as invoice reconciler, manage purchase orders, and support supply chain requests.
• Support overall New Ventures budget efforts – including capturing current spend in excel, generating reports from excel, and gathering information from team for current and future spend.
• Maintain and organize files and records, both electronic and physical.
• Manage incoming and outgoing mail and packages.
• Order and maintain office supplies and equipment.
• Provide support to other team members as needed and handle special projects as requested.

Qualifications:

• High school diploma or equivalent required; associate’s degree or higher will differentiate you as a candidate.
• Minimum 5 years of experience in an providing Administrative Assistant support to Senior Managers, event coordinator, or project management experience
• Valid driver's license required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong experience in managing (large and small) meeting planning, logistics, and day-of activities.  
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Experience in a fast-paced environment.
• Experience with management of supply chain needs (e.g., invoice reconciler, SOWs, POs, etc.)
• High level of confidentiality, positivity, professionalism, and flexibility.
• Experience in designing power points, using Canva, other visualization software is desirable and would help set you apart!