Mizkan Americas, Inc.

Job Description



Location: Lake Alfred, FL

Job Title: PLANT ADMINISTRATIVE ASSISTANT

Department: Office Administration

Reports To: Office Manager

FLSA Status: Non-Exempt



COMMENTS: This job description reflects assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.



SUMMARY: The administrative assistant is responsible for all office administrative tasks.



ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.




• Data enter various production, receiving, shipping and purchasing records contacting source department to clarify questionable information and correct errors.
• Answer incoming phone calls, take messages and forward to appropriate person.
• Greet visitors and inform employee. Make sure sign in/out log and Food Safety Training Card as required for security purposes. Issue safety equipment as needed.
• Type general correspondence, agendas and reports as requested.
• Open, sort and distribute mail and faxes. Prepare outgoing mail.
• Maintain office files.
• Maintain office supplies, ordering supplies as needed.
• Prepare purchase order requisitions.
• Notify temporary help agency of needed workers. Notify supervisor of temporary helper’s name and hours.
• Assists with payroll processing
• Perform accounts payable and receivable administrative functions.
• Seeks additional work during slow periods.
• Ability to cross train in other areas and successfully complete projects.
• Ability to work tactfully, harmoniously and effectively with co-workers, management, customers, vendors, contractors and/or visitors.
• Keep others informed of important information in a timely manner. Communicate unusual problems, delays, etc. to the appropriate individuals in a timely manner.


• Responsible for food product quality and safety.
• Responsible for keeping work area and other areas of office clean.
• Effectively communicate with other departments regarding statuses on parts and services, as well as updates
• Assist with TTB/Tax Reporting on a timely basis





EDUCATION, EXPERIENCE AND QUALIFICATIONS




• High school diploma required.
• Excellent Verbal, Written and Math skills required.
• Attention to accuracy, neatness, details required.
• Ability to operate personal computer with proficient working knowledge in Microsoft Office (Word, Excel, and PowerPoint)
• Ability to operate standard office equipment.
• Ability to work with others well in a team environment.
• Willing to work under varying circumstances and changes in procedures, operating /customer requirements, etc.

Equal Opportunity Employer Minorities/Women/Protected Veterans/DisabledPDN-9e24e40f-d674-4ea3-9f56-f5ef85c3119d