THE OPPORTUNITY
Responsible for supervising the College’s Accounts Payable operations including payment of invoices, proofing of checks, ACH, Wire Transfers and communication with outside vendors. Participates in implementing business policies and procedures to ensure proper internal controls are achieved including compliance with current tax requirements. Provides effective management of the payables service to Babson’s campus-wide organizations and Babson Global. In addition, the Specialist works closely with the Accounts Payable Manager and serves in the role of primary backup.
WHAT YOU WILL DO
Supervises and participates in the Accounts Payable function for Babson College. Includes the timely processing of supplier invoices, reviews for proper authorization, accuracy, and compliance with College policy and adherence to budgetary control.
Responsible for understanding and fully utilizing the capabilities of the Workday software financial system, including preparing standard reports.
Maintains the Vendor Master file for Babson College and Babson Global. Specifically includes adding new vendors, determining vendor class and initiating W-9, EFT & Wire Transfer requests per IRS requirements, adding and updating banking information and performing verification of tax information using the TIN Match feature on the IRS government website.
Ensures accurate 1099 year-end reporting; preparation and analysis of the reporting, printing all annual 1099’s and 1099 Adjustments.
Responsible for the creation and management of all new NRA accounts in Sprintax and Workday for 1042 reporting; analysis and processing of 1042 tax withholding; processes payments in Workday.
Coordinates scheduling and prepares weekly settlement runs for Babson College and Babson Global, adhering to the AP four week forecasted budget.
Responsible for daily monitoring of suspect checks and managing check status inquiries/check copy requests via Citizens Bank’s Money Manager program.
Initiates electronic Domestic and Foreign Wire Transfers and ACH Transfers via Citizens Bank. Initiates phone call and email verification to Citizens bank to complete transactions.
Responsible for all problem resolution matters between the campus community, Purchasing, and the College’s outside Vendors.
Administers the College’s Accounts Payable policies/procedures and regularly communicates with members of the campus community on payment issues and inquiries.
Assists management in process review and design for streamlining operational efficiencies; participates in user acceptance testing and makes recommendations for process improvements.
Monitors dedicated Accounts Payable inbox, responding to all internal and external requests and issues.
Assist with the development and implementation of Accounts Payable Policies and Procedures. Identifies and recommends improvements to financial controls and reporting. Implements approved changes to existing processes.
Assist with the development and implementation of Accounts Payable Policies and Procedures.
Assume additional responsibilities as required.
WHAT EDUCATION AND SKILLS YOU WILL NEED
Bachelor’s degree in a business-related field.
At least 5 years of relevant experience.
Strong communication skills.
Excellent accounting skills as well as strong analytical and problem solving skills.
Ability to multi-task in a fast-paced environment.
Computer proficiency including spreadsheet, word processing, database, and financial systems. Must have strong computer skills including proficiency in Microsoft Office (Word, Excel, PowerPoint) and database and financial systems.
Strong reconciliation skills.
Ability to work proactively and independently as well as part of a team.
Ability to innovate and use technology to improve processes.
Ability to trouble shoot and independently problem solve.
Must have audit, compliance and reporting skills.
Ability to handle sensitive and confidential information.
Ability to anticipate and embrace change; demonstrate willingness to achieve, acquire, and utilize new skills and challenging tasks; and is flexible in changing conditions.
Ability to embrace ideas and changes created by all community members.
Ability to work independently to solve problems; look for opportunities to take on responsibility; take thoughtful risks; and effectively act on new and ongoing initiatives, objectives, and solutions to gain sought-after results.
Ability to anticipate and effectively handles change; demonstrate willingness to try new skills and challenging tasks; and is flexible in changing conditions.
Must have strong computer skills including proficiency in Google Drive/Docs and Microsoft Office (Word, Excel, PowerPoint, Outlook/Calendar).
HOW AND WHERE YOU WILL WORK
This is a temporary position working approximately 9am-5pm Monday-Friday. This position may be hybrid at the manager’s discretion, with the expectation of at least one day per week on campus (Wednesday).
ADDITIONAL SKILLS YOU MAY HAVE
A minimum of 6-7 years of accounting experience with a solid understanding of accounts payable preferred.
Previous experience with Workday Financials is a plus.
